The Greatest Payroll Software program For Nonprofits in 2023

The Greatest Payroll Software program For Nonprofits in 2023

Want a payroll resolution to your nonprofit group? Try our listing of the highest payroll software program suppliers for nonprofits in 2023, with detailed critiques and pricing information.

Nonprofit organizations play a vital position in society, and should handle their funds and payroll successfully to make sure their operations run easily. Nonetheless, managing payroll could be time-consuming and complicated, particularly for organizations that depend on volunteers and have restricted sources. That’s the place payroll software program turns out to be useful.

With the suitable payroll software program, nonprofits can automate their payroll processes, save money and time, and give attention to their mission. This text will examine one of the best payroll platforms for nonprofits in 2023 that can assist you select the one that matches your group’s wants and price range.

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Options comparability desk for greatest payroll software program for nonprofits

Options Gusto Paychex Rippling Justworks Papaya World QuickBooks
Limitless pay runs Sure No Sure Sure Sure Sure
Information payroll taxes Sure Sure Sure Sure Sure Sure
World payroll No No Sure No Sure No
Advantages administration Sure Sure Sure Sure Sure Sure
Nonprofit software program integrations Aplos and Monkey Pod Unusual Giving Vivid Funds No No Kindful, Fundly and DonorPerfect

High payroll software program for nonprofits in 2023

Gusto: Greatest for integrations with different nonprofit software program

Gusto is a cloud-based payroll and human useful resource administration software program designed to simplify monetary operations like payroll, tax submitting, advantages administration and compliance. Broadly utilized by companies and firms, Gusto additionally serves nonprofit organizations.

The Greatest Payroll Software program For Nonprofits in 2023
Picture: Gusto.

Gusto provides complete payroll options that allow nonprofit groups to streamline their monetary operations. By automating payroll procedures, Gusto facilitates monitoring worker work hours and payrolls in addition to tax-related funds and filings.

The platform integrates with charity donation software program like Aplos and Monkey Pod, making it simple for nonprofit homeowners to flexibly handle their donations. As well as, Gusto’s payroll resolution gives managers with handy entry to their staff’s monetary knowledge, facilitating efficient group and effectivity.


  • Gusto permits workers to trace the variety of hours they’ve labored.
  • Staff can contribute to the nonprofit instantly from their paychecks.
  • Gusto provides options that help nonprofits with tax calculations.
  • With Gusto, employers can automate and customise worker pay charges and schedules.
  • Staff also can automate short-term financial savings on the platform.


  • Gives customizable reporting.
  • Limitless payroll runs.
  • Lets workers donate from their paycheck utilizing Gusto Giving.


  • Nonprofits will not be supplied any low cost.
  • Insurance coverage remains to be restricted to solely 39 U.S. states.


Gusto is priced in three completely different tiers:

  • Easy plan: This plan begins at $40 per thirty days, plus $6 a month per worker.
  • Plus plan: This begins at $60 per thirty days, plus $9 a month per worker.
  • Premium plan: This pricing plan is out there upon request.

Paychex: Greatest for payroll tax compliance assist

The Paychex logo.
Picture: Paychex

Paychex is a high payroll software program that helps nonprofits. The platform helps organizations calculate work charges, file and handle payroll taxes, and course of advantages administration.

The answer caters to small and mid-sized companies in addition to nonprofits. Paychex’s platform simplifies monetary actions corresponding to monitoring donations, submitting taxes and recording expenditures for nonprofits.

As well as, Paychex provides a number of worker payroll processing options that make it simple for organizations to handle several types of cost from their desktops or cell phones. Relying on the kind of cost methodology your group provides, Paychex provides payroll choices corresponding to direct deposit, paper checks, 24/7 real-time funds and Pay-on-Demand.


  • Paychex has tax compliance assist that may help organizations with federal, state and native legal guidelines.
  • The platform additionally gives worker compensation claims administrations.
  • Paychex provides monetary reporting functionality for nonprofits.
  • There’s time and attendance monitoring for managers to generate experiences on how workers are doing their jobs.


  • Paychex experiences are customizable to fit your enterprise.
  • Gives quick cost.
  • Paychex has a cellular model for simple accessibility on the go.


  • The pricing construction doesn’t go well with smaller nonprofits.
  • Pricing for greater plans shouldn’t be detailed.


Paychex pricing is available in three tiers:

  • Paychex Flex Necessities: Begins at $39 per thirty days, plus $5 per worker.
  • Paychex Flex Choose: Pricing is personalized based mostly in your wants.
  • Paychex Flex Professional: Custom-made pricing based mostly in your wants.

Rippling: Greatest for payroll flexibility

The Rippling logo.
Picture: Rippling

Rippling is a U.S. and world HR and payroll platform for each for-profit and nonprofits. Constructed with a minimalist design, Rippling provides nonprofits a payroll system they will arrange and begin utilizing with out issue.

From tax deductions, PTO and 401(okay) calculations to HSA or FSA deductions, and submitting payroll taxes throughout all 50 states within the U.S., Rippling takes care of compliance actions for you.

With Rippling, you possibly can make the most of the suites of prebuilt experiences and customise them to your worker knowledge administration. From the payroll dashboards, you possibly can see, analyze and share experiences throughout completely different departments for seamless decision-making throughout your group.


  • Rippling provides over 500 third-party software program integrations inside their techniques.
  • The software program provides a unified worker database for managing worker knowledge robotically throughout all modules, guaranteeing accuracy.
  • Rippling has options for managing and submitting payroll taxes throughout the U.S.
  • It provides the aptitude for world payroll, giving organizations extra hiring flexibility.
  • Rippling permits organizations to pay workers of their native forex.


  • Rippling provides payroll past the partitions of the US.
  • The platform comes with an enormous app integration.
  • It’s simple to trace productiveness with worker observe codes.


  • Payroll companies appeal to further charges.
  • There is no such thing as a free trial.


  • The plan begins at $8 a month per person. You may as well get a personalized value based mostly on your small business wants.

Justworks: Greatest for compliance

Justworks Logo.
Picture: Justworks

Justworks is a cloud-based HR {and professional} employer group that gives payroll companies to companies of any dimension, together with nonprofits.

The platform makes it simple for companies to run payroll via built-in automation options. Enterprise managers can arrange their worker profile on the software program by deciding on the cost methodology, kind of employment and cost mode from the payroll options listing.

Except for payroll, Justworks additionally lets you course of tax filings to your W-2 and 1099 workers. As well as, you possibly can take pleasure in extra payroll flexibility via their weekly and biweekly cost scheduling or select to run your off-cycle funds when vital.


  • Off-cycle pay runs could be carried out as wanted with no further value.
  • The platform has tax submitting options for W-2 and 1099 employees.
  • Gives payroll companies and tax submitting in all 50 U.S. states.
  • The platform provides payroll flexibility in a method that permits you to cut up deposits throughout a number of accounts.


  • They provide reductions to nonprofits.
  • Justworks provides 24/7 buyer assist.
  • Gives compliance assist.


  • Time-tracking requires an additional price as a paid add-on.
  • Two-tier-pricing strategies is likely to be pricey for smaller organizations.


Justworks has two pricing tiers:

  • Primary: This plan begins at $59 a month per worker.
  • Plus: This feature begins at $99 a month per worker.

Papaya World: Greatest for world payroll administration

The Papaya Global logo.
Picture: Papaya World

Papaya World is an expert employer group and HR software program resolution that may supply payroll companies to nonprofits on a world scale. Providing payroll companies to over 160 international locations, Papaya automates accounting actions for companies corresponding to expense administration, cost scheduling and native forex funds.

For nonprofits with a world presence, Papaya makes it attainable to pay workers of their native forex with out going via the trouble of forex conversion. For higher reporting, auditing and analytics, companies can leverage Papaya’s BI report and analytics to investigate region-specific employment prices and traits.


  • The platform gives help with cost processing and advantages administration for workers throughout over 160 international locations.
  • Papaya makes it simple for workers to obtain payslips of their native languages.
  • The software program provides strong reporting, auditing and analytics instruments.
  • Employers can leverage Papaya World to course of their worker migration to the U.S.


  • Gives cross-border cost.
  • Gives tax and advantages administration at no further value.
  • Companies are at liberty to tailor their must replicate a unique pricing.


  • The essential plan covers restricted options.
  • Payroll pricing varies per nation.
  • There’s an onboarding price.


Though the pricing on Papaya World could be tailor-made to go well with particular person wants, they provide 4 pricing plans:

  • Payroll: This plan begins from $20 a month per worker.
  • Contractor administration: Begins from $25 a month per worker.
  • Payroll intelligence suite: Begins from $250 a month.
  • World EOR: This plan goes for $770 a month per worker.

QuickBooks: Greatest for donations and managing grants

Intuit QuickBooks Logo.

QuickBooks is one other payroll software program providing a number of important payroll processing options for nonprofit organizations. The software program permits nonprofits to handle expense sorting, categorize expenditures by funds or packages, observe and handle donations, and generate customized experiences.

Detailed budget-tracking instruments can be found on QuickBooks that enable nonprofits to trace budgets, in addition to handle grants and donations. There’s additionally a complicated monetary reporting characteristic for financial institution reconciliations.

As well as, QuickBooks helps nonprofits to simply accept donations by debit card, bank card, money, financial institution switch or verify. There’s additionally a cellular app for entry to the QuickBooks payroll companies.


  • QuickBooks permits integration with banks to course of donations by way of debit and bank cards.
  • You possibly can import experiences from donation apps like Kindful, Fundly and DonorPerfect to the QuickBooks platform.
  • The software program gives compliance help to companies.
  • The platform provides automated reporting functionality that helps organizations put together for annual IRS submitting.


  • Gives flexibility by way of how nonprofits can obtain donations.
  • Gives subsequent and same-day debit.
  • It’s simple to sync your nonprofit accounting software program.


  • Tax penalty safety solely comes with the Elite plan.
  • No 24/7 buyer assist.


QuickBooks provides three pricing plans for nonprofits.

  • Plus: This begins at $42.50 per thirty days.
  • Superior: Begins at $100 per thirty days.
  • Enterprise for nonprofits: Begins at $135 per thirty days.

How to decide on the suitable payroll software program for nonprofits

Choosing the proper payroll software program for nonprofits can considerably streamline payroll administration and save time and sources. Listed below are some elements to think about when deciding on the suitable payroll software program to your nonprofit group:


Search for a software program resolution that features options that meet your group’s particular payroll wants. For instance, in case your nonprofit has hourly workers or completely different pay charges, ensure that the software program provides these choices. Additionally, think about whether or not you want options like direct deposit, automated tax calculations and the power to print checks.


Your nonprofit could develop over time, and also you don’t need to change payroll software program everytime you add a brand new worker or increase your group. Select a software program that may develop together with your nonprofit and deal with an rising variety of workers and payroll complexities over time.

Help and compliance

Be sure that the payroll software program vendor provides dependable assist, together with technical assist, coaching and help with compliance-related questions. It’s additionally essential to notice that nonprofits are topic to numerous compliance necessities associated to payroll, corresponding to tax-exempt standing and IRS Kind 990 reporting. Search for payroll software program that may deal with these compliance necessities and keep updated with any adjustments in laws.


Payroll software program must be simple to make use of, even for people who find themselves not tech-savvy. A user-friendly interface and clear directions, with revealed how-to documentation on the software program, will help be certain that your employees can simply handle payroll and cut back the chance of errors.

General, as a nonprofit proprietor or supervisor, it is very important concentrate on your particular wants and price range and examine them to the options above. As an example, if you’re extra fascinated about payroll software program that’s user-friendly, inexpensive, helps fast and direct deposit, and provides a number of integrations, then Gusto, QuickBooks and Paychex can do the job. Then again, in case your nonprofit has workers on a world scale, Papaya World and Rippling will have the ability to serve this goal.

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